To assist the Client’s Trusts and work independently in attending to legal and administrative matters as they arise and as instructed, in particular the field of Trusts, company secretarial, trusteeships, legal research and opinions.

SAFETY, HEALTH, ENVIRONMENT and QUALITY

• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Information Management System (IMS) to initiate, investigate and report SHEQ status
• Understand legislation relating to SHEQ and advise the business on application and compliance

CUSTOMERS

Customer Relations:

• Ensure customer satisfaction by providing quality Secreterial Admin and legal service to the Trusts
• Interpret formal feedback from Trustees and identified persons

BUSINESS PROCESSES

General Legal:

• Deal with day-to-day Trust issues as they arise and as instructed
• Conduct legal research and draft opinions
• Inform customers of changes to legislation and the common law

Trust / Company Secretarial:

General:

• Scheduling and preparation of agenda for all trust meeting
• Taking action to implement all matters arising from meetings
• Minute taking and maintenance of minute book
• Maintenance of attendance register
• Record keeping in terms of Deed and supplying copies to client company, trustees and stakeholders in education and communication process
• Seeing to registration and deregistration of trustees
• Sourcing all legal, auditing and tax advice required by the trust
• Maintenance of trust records as per trust deed
• Oversite of trust income and expenditure records
• Designing and managing all physical reporting to trustees, beneficiaries, stakeholders and client company
• Stores all the scheme rules in accordance with the trust deed
• Management of all Trust suppliers

Specific

• Act independently as “Company Secretary” for the Client’s Trusts, Foundation and Community companies and ensure legal compliance pursuant thereto.

Legislative Compliance:

• Ensure that the Trusts are in compliance with legislation, including but not limited to:
• Trust Property Control Act 1988 Companies Act 2008
• Consumer Protection Act 2008
• Mineral and Petroleum Resources Development Act
• Identity areas of non-compliance and prepare reports to Trustees in that regard
• Advise on remedies for non-compliance

Advisory Services:

• Guidance and advice on all shareholders issues facing the trust
• Guidance and advice to trustees to ensure sound corporate governance
• Designing education and communication strategy and implementation plans
• Advice on savings and / or investment options to enhance savings capacity for beneficiaries
• Facilitation between trustees and stakeholders should issues of difference arise
• Stakeholder management at senior level

Education, Communication and Training:

• Assist with Workshop Training Facilitation and Evaluation
• Preparation and production of annual Q & A handbook

Contracts:

• Negotiate, draft, comment on, and ratify legal agreements as required

Dispute Resolution, Litigation and Arbitration:

• Initiate, prosecute/defend, settle minor legal disputes independently
• Assist General Counsel in the initiation, prosecution/defence, settlement of major legal disputes

Legal Resources:

Oversee maintenance of the Legal Filing System and electronic database

Workplace Competencies:

Skills:

• Apply case law and judicial precedents to business related issues
• Assess Trust Deeds for Trustees
• Comply to legal requirements in business
• Keep informed about current affairs related to one`s own industry
• Contribute to the health, safety and security of the workplace
• Manage Legal records
• Behave in a professional manner in a business environment
• Operating computer systems
• Identify and maintain the types of records required in own industry and understand why it is necessary to create evidence and maintain confidentiality
• Administer the Legal Department electronic database

Legal Administration:

• Operating computer systems
• Create an evidentiary trail and maintain confidentiality

Requirements            Minimum Requirements:

• Degree (LLB)
• Admitted Attorney (1-2 years post articles experience)
• 4 years relevant experience
• An admitted Attorney would be preferred

DO NOT APPLY IF YOU DO NOT MEET EVERY REQUIREMENT PLEASE