5+ years' experience in Property and Retail Management
OHSA knowledge and its application
General building maintenance
Functional knowledge of procurement processes and procedures
Green building management
Role responsibilities:
Property Management
Understand which space is available for rent and identify which tenants can be upgraded from their current space to maximize tenancy
Responsible for managing the facilities of the identified retail or commercial space, ensuring the regular maintenance is upheld in line with compliance regulations
Where necessary, propose projects to improve the identified location and, where approved, participate in site meetings as required by the Project Manager.
Be knowledgeable on the status of any projects which may be ongoing at the identified locations
Create a maintenance schedule for identified locations/building
Implement and manage the planned maintenance schedules
Responsible for building and maintaining sound relationships with the tenant base
Responsible for ensuring tenants are trading in accordance with their leases
Monitor the trading densities of tenants and encourage marketing initiatives or other improvements where appropriate
Conduct daily building inspections across all locations (refuse area, gardens, parking, entrances, cleanliness, etc.)
Prepare for, attend, and participate in meetings with superiors to report on various Property Management and Leasing functions
Attend to any administrative tasks related tenants e.g. ensure all FICA documents are timeously received and contracts are set up
Manage external service providers, ensuring excellent service within budget constraints
Responsible for credit scoring of tenants, and ensuring all relevant documentation is obtained from the MDA system, ensuring the go ahead to sign the lease agreement
Revenue Growth
Increase the revenue base of identified locations by managing the lease agreements in order to conclude new deals and retain existing tenants via renewals
Ensure maximum occupancy rate by marketing vacant space and finding suitable tenants
Manage and ensure that exhibition income, gift voucher sales and pop-up stores’ rental is maximised
Ensure budgeted renewal increase targets are achieved
Ensure that renewals are negotiated and finalised 6 months before expiry date
Ensure accuracy of documentation when reviewing leases and all documentation is aligned with FICA and compliance requirements
Ensure that vacating tenants are vacated timeously both physically and on MDA, and ensure all checklist forms are completed and signed off
Responsible for ensuring that vacate inspections and any reinstatements are finalised in set time frames
Ensure that vacant units are in lettable condition, as soon as a tenant has exited
Financial Management
Complete and submit monthly reports which include but not limited to - occupancy, leasing expiry, tenant schedules, arear accounts, etc.
Responsible for monitoring and managing the overall finances for the centre
Prepare the annual budget for approval and monitor on an ongoing basis, and ensure monthly tracking of the annual budget
Ensure all administrative documents have been sent to the finance department on time to activate any new tenants in line with lease agreement information
Conduct pre-billing audits on the utility payments to ensure payments received align with invoices
Compile a monthly financial report ensuring all relevant data included for Head Office as specified and changed
Assist Credit Controller/s in managing arrears
Staff Management
Effectively manage the on-site maintenance team to ensure costs are in line with approved budget
Monitor and manage the onsite services team
Manage expenses and achieve budgeted Net Property Income targets
Compliance
Ensure that all Health and Safety is in line with compliance requirements
Maintain accurate records with regards to annual inspection of equipment and general preventative maintenance
Establish and maintain a safe, clean, attractive and effective environment for all tenants
Ad hoc
Any other tasks necessary for the conduct of the employer’s business, as the employer may, from time to time, direct