PKF Cape Town is recruiting a Company Secretarial Administrator to join their team!

The main purpose of this role is to maintain and organise company documents, files, and records, both in physical and electronic formats. Also, to ensure easy retrieval of information for the Company Secretarial department.

Duties and responsibilities will include, but not be limited to:

• Responsible for client onboarding:
  • Receiving of relevant documents from client (This may include details of companies, directors, shareholders, shareholdings, and other relevant information).
  • Account set up on GreatSoft
  • Data migration
• Ensure compliance with applicable laws, regulations, internal policies, and industry standards.
• Scanning, converting, filing and storing of confidential documents electronically.
• Maintain accurate records of files, document access, and file movement.
• Beneficial ownership disclosures for different entity types at CIPC and/or the Master of the High Court.
• Assisting with drafting resolutions and minutes of meetings.
• Updating electronic company registers and minute books.
• Appointing and changing auditors
• Preparation of Turnover Lists.
• Sending of letters and reminders for Annual Returns.
• Submission of Annual Returns.
• Submission of Compliance Checklists.
• Capturing and updating progress on Annual Return Instruction List / monthly Schedule.
• Assist the Department with other functions if required from time to time.
• Communication of work-in-progress to respective management assigned to you.
• Be able to validate a Share Register.

Requirements: 

• Matric
• At least 1 – 2 years of experience in the same or similar role.
• Fully Bilingual (Afrikaans & English).
• Time-management skills.
• Attention to detail.
• Trust Administration knowledge would be beneficial.
• Great telephone etiquette.
• Must keep up to date with industry changes and new developments.
• Willingness to learn.
• Positive attitude towards work.
• Work independently as well as part of a team.
• Ability to deal with pressure and meet deadlines.
• Clear communication.
• Build and maintain good relationships with clients.
• Accountable and responsible.
• Go above and beyond expectations.
• Valid license and own transport.
• Experience with MS Suite, GreatSoft, CIPC.

PKF is one of the largest mid-tier accounting networks in the world and in South Africa, making us big enough to provide an excellent career foundation, and small enough for you to make a difference.

PKF Cape Town is an equal opportunity employer.