Description         

To develop, implement and maintain sourcing strategies for Inbound and Outbound Logistics Providers to reduce Total Cost of Ownership (TCO).

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Department/Section through effective use of the Toolbox
• Utilise the Information Management System (IMS) to analyse, identify trends, initiate, mitigate, investigate and report SHEQ status
• Ensure group compliance with Railway Safety Regulator licensing and other requirements
• Establishment, renewal and negotiation of Property Lease agreements – logistics related assets
• Conduct service provider reconciliations, capturing and confirm with finance department for payment.

Policies and Procedures:

• Develop the customer service policy
• Implement/Review Contract Management Policies and Procedures
• Manage adherence to procurement procedures

PEOPLE

Manage the Section:

• Ensure an enabling climate/culture
• Manage labour stability by minimising labour turnover
• Manage performance against set targets and competencies
• Ensure IDP’s are linked to performance results and implemented as per plan
• Conduct career discussions and implement actions with all identified talent (quarterly)
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels
• Appoint new people against Job Profiles

CUSTOMERS

Customer Relations:

• Manage relationships with key stakeholders
• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities
• Provide customer service and ensure customer satisfaction and competitive practice throughout the Client’s environment
• Achieve agreed KPI targets
• Implement Raw Materials & Logistics Customer Complaints System
• Conduct Customer Satisfaction Surveys
• Establish and maintain effective communication channels and networks between customers and suppliers
• Resolve customer queries / complaints

Suppliers Relations:

• Manage relationships with key Suppliers
• Ensure agreed transport rates are implemented and escalate deviations
• Liaise with Suppliers and deal with logistical issues
• Monitor Supplier satisfaction

BUSINESS PROCESSES

Procurement Strategy:

• Develop and manage the road transport marketing strategy
• Identify and develop local road transporters within the area of operations

Procurement Management:

• Evaluate logistic services
• Deliver on agreed Balanced Scorecard objectives

Supplier Management:

• Review existing arrangements to drive down TCO for both the Client and their Suppliers
• Identify, develop and implement opportunities to leverage the group position in the market place

Contract Management:

• Negotiate contractual terms and conditions within mandates
• Implement and manage Service Level Agreements
• Source and secure Inbound and Outbound Logistics Service providers
• Implement and manage Transport Contractor Service Level Agreements
• Mitigate risks and exposure to disruption of transport services
• Increase contract spend for Inbound and Outbound Logistics Service providers

Contract Administration:

• Maintain Group Contracts on behalf of the Contract Owner (Price, terms and conditions)
• Maintain contractual documentation and systems
• Handle contract queries from all stakeholders, follow-up, liaise and provide feedback
• Create and maintain Group Contracts on behalf of the client
• Update Contract information on SAP and DOCIT

Market Indicators:

• Update and maintain indices data, compare and verify Supplier price increase notifications accordingly

Transport Logistics:

• Monitor Transport Logistics systems and processes and identify opportunities and risks
• Liaise with Site Logistics to manage transport movements between Suppliers, Sites and Customers
• Plan, manage and communicate the train service
• Monitor and manage the routing and scheduling function

Tenders:

• Determine customer requirements and research market, commodities and suitable suppliers
• Compile tender documents and contracts
• Prepare, coordinate and adjudicate tenders
• Negotiate final terms and conditions in conjunction with internal customers
• Conduct Supplier site audits
• Research Market and Commodities 

Reporting: 

• Analyse Transport Logistics data and reports

GROWTH

Business Improvement: 

Identify opportunities for improvements within the Procurement pipeline

BBBEE/Transformation:

• Initiate level 3 BBBEE deals
• Identify and assist in implementation of ESD initiatives
• Increase BBBEE spend

SHAREHOLDER VALUE

Financial Management:

• Manage the Procurement budget
• Assist the Manager in the preparation of budgets, cost and/or any other shipping related reporting
• Control costs in area of responsibility
• Ensure Corporate Governance
• Comply with Financial Policies and Procedures
• Protect company assets
• Reduce Total Cost of Ownership (TCO) and establish a competitive advantage through proactive procurement

Cost/Value Optimisation:

• Identify and drive savings initiatives for the Client to achieve identified saving targets
• Deliver and monitor auditable benefits

 Non Negotiable Candidate Requirements:     

• Relevant Engineering degree or national diploma
• 6 years’ relevant experience including: commercial contracts, contract negotiation and logistics operation management
• 2 years’ managerial experience
• 6 Sigma Green Belt Minimum

Advantageous:

• Project management specifically with regards to continuous improvement and project management
• SAP Certification